Accounts Payables

Invoice Accuracy & Authorization

Verify that invoices are accurately approved and prepared, including compliance with Purchase Orders, supplier information, purchase details, quantities, prices, and any applicable discounts or terms.

Timely Payment

Ensure that invoices are processed and paid in a timely manner according to agreed-upon payment terms & Authorization to avoid late payment penalties and maintain good relationships with suppliers.

Vendor Master File Maintenance

Regularly update and maintain the vendor master file to ensure accurate supplier information and avoid duplicate or erroneous entries.

Aging Analysis

Review aging reports of accounts payable to identify overdue invoices and manage cash flow effectively.

Vendor Communication

Maintain open communication with vendors regarding invoice discrepancies, payment inquiries, and any issues related to accounts payable.

Documentation

Maintain proper documentation for all accounts payable transactions, including invoices, purchase orders, receiving reports, payment authorizations, and correspondence with vendors.